Visa Information

Make your travels to Washington DC easy, organized, and stress-free with this guide we have put together for you

Learn here what you need to do to get you visa ready in time for your trip to the USA capital

IMPORTANT – We encourage foreign participants to apply for their visas as early as possible, we are recommending to do so at least three to four months before the Conference. Some consulates may have backlogs in scheduling visa interviews. Therefore, applicants should first consult the U.S. Department of State’s visa appointment and processing wait times website.

Further information on business visas can be found at the U.S. Department of State Business Visa Center website and the IVO website – the National Academies International Visitors Office (IVO). The International Visitors Office assists international students, scholars, and other travelers who are coming to the United States for scientific purposes. The IVO additionally provides resources to the broader scientific community on visa interview preparation, travel to the United States, and international conference organizing.

If you are experiencing significant visa delays, please fill out the visa survey here. This will bring your case to the attention of the U.S. Department of State.

Visa processes and customs

Visa regulations depend on your nationality and country of origin. We suggest you contact your local U.S. Embassy or Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.

It is the responsibility of the participant to obtain a visa if required.

Click on the links below for more useful information:

How to Enter the United States

Learn about the most common types of visas for business, student or travel you may need when coming to or traveling through the United States, plus review what other documents you need to enter the U.S. Also, find information on how to apply for an immigrant visa.

Procedures for Entering the United States

When you arrive in the United States, you must show valid travel documents as part of the entry process. The documents you need and whether your passport needs to be valid for six months after your travel dates depend on the country you are arriving from and your citizenship or status.

Foreign nationals must be fully vaccinated against COVID-19 before entering the U.S.

For International Visitors

Get the Information you need to smoothly navigate the process and procedures if you are a visitor to the United States, coming to work, study, conduct business or to immigrate.

Visa Invitation Letter

An invitation letter is available to registered participants. Your Registration ID and email are required to receive an invitation letter. You can find the link to the visa letter portal in your registration confirmation. Please email to receive your letter or for more information.

For more information, please click on the button below leading to the official website of the United States government.

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